Board Actions 7.26.22
The Village Board meeting of July 26, 2022 included the following actions. Please visit the Village website at www.bolingbrook.com for the complete Village Board meeting notes that will be posted upon approval before the next regularly scheduled board meeting. You can also view the replay of the meeting on the Village website by clicking on the following link https://www.bolingbrook.com/bctvlive or on The Village of Bolingbrook Facebook page.
Approval of Bills
Trustees voted to approve bills in the amount of $4,547,259.84.
Motions
Approval of Motion to Accept Planning and Zoning Division’s Recommendation to Approve the Revised Plan/Elevations from Ryan Homes – Bluebell Ridge Subdivision
Trustees voted to accept the Planning and Zoning Division’s recommendation. Ryan Homes is under contract to purchase the Bluebell Ridge Subdivision from Hartz Construction. They will not be increasing the density or altering any of the platted non easement areas and they will adhere to constructing the homes within the existing footprints which were originally approved by Ordinance 17-008.
Resolutions
Approval of Resolution (22R-045) Approving Purchase from McCann Industries Per Sourcewell Contract for a Compact Track Loader
Trustees voted to approve this purchase. This purchase is to replace a 24-year-old tractor. Public Works will use the tractor for multiple uses such as material handling, snow removal, field mowing, land clearing, and storm cleanup.
McCann is also giving the Village a trade in value for the old tractor so the total cost is $75,384.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-046) Approving Purchase of Replacement Bucket Truck from Power Equipment
Trustees voted to approve this purchase. This purchase is to replace a 2009 Ford F550 bucket truck which has 150,000 miles on it. Since the 2023 models are expected to increase 11% or more, the Village is purchasing a 2022 Ford F550 super duty chassis. The bucket truck will be used by the Electrical Division for signal and lighting repairs and by the Forestry Division for storm damage and mutual aid.
The total cost is $169,625.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-047) Approving Purchase of Two Replacement Single Axle Dump Trucks from JX Peterbilt
Trustees voted to approve this purchase. These two new dump trucks are to replace 2009 and 2006 trucks as part of the vehicle replacement schedule. The new trucks will be 2024 models, one with a tailgate spreader and one with a V-box spreader.
The total cost is $467,964.80.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-048) Approving Professional Engineering Services from Terra Engineering Ltd for Royce Road Bridge Repairs
Trustees voted to approve these services. The recent biannual inspection of the bridge detected some structural issues and other minor defects. Terra Engineering will be performing preliminary and final engineering, construction services, and project coordination.
The total cost is $87,116.13.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-049) Approving a Proposal with Robinson Engineering for Services Related to Pretreatment Program Assistance – Mercury Discharge Source Control
Trustees voted to approve this proposal. The pretreatment program is a requirement of the National Pollutant Discharge Elimination System (NPDES) for all three wastewater treatment facilities. Robinson will assist with setup and review of industrial user survey results, mercury sampling, help develop or modify pretreatment ordinance and prepare enforcement response plan and discharge permits.
The total cost is $140,000.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-050) Approving Payment to the Illinois Environmental Protection Agency (IEPA) for National Pollution Discharge Elimination System (NPDES) Permits, Sludge Generator Permit and Stormwater Permit (MS4) Annual Fees to IEPA
Trustees voted to approve this payment. These fees are required by Illinois statutes to be paid annually for the three treatment facilities and thestormwater collection system
The total cost is $48,571.75.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-051) Approving Proposal from Daktronics, Inc. and Express Signs and Lighting Maintenance for Town Center Entrance Sign
Trustees voted to approve this purchase. The Village is replacing the Town Center sign with an outdoor electronic message center. Daktronics is manufacturing the sign and will ship it to Express Signs, who will fabricate the cabinet, plus framing and installing the new message center.
The total cost due to Daktronics is $53,218 and total cost due to Express Signs is $16,550.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-052) Approving Professional Engineering Services from Robinson Engineering Related to Design of Improvements to Treatment Plant No. 3
Trustees voted to approve this proposal. The west side of treatment facility #3 is in need of improvements and additional treatment capacity due to continued development and growth in its service area. Robinson will handle project initiation and organization meeting, verify existing conditions and data, prepare engineering plans and specifications, regulatory agency coordination, and permitting and project bids.
The total cost is $315,900.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-053) Approving Contract with Hydro-Vision Technology, LLC for Interceptor Sewer Televising Project
Trustees voted to approve this proposal. The west side Interceptor is in need of televising and cleaning to determine points of ground water infiltration. Hydro Vision completed the last televising and cleaning on the east side Interceptor. They also submitted the lowest proposal from the three received.
The total cost is $67,469.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-054) Approving a Contract with BKD CPAs and Advisors for the Village’s 2021-2022 Fiscal Audit
Trustees voted to approve this proposal, which is the renewal of the contract between Village of Bolingbrook and BKD CPAs & Advisors for the annual audit for fiscal year of 2021-2022. Service fees for fiscal year 2021-2022. The annual financial audit will be $89,650.00. The service fees for fiscal year 2021-2022 single audit will be $22,000.00.
The Finance Committee reviewed and recommended approval.
Approval of Resolution (22R-055) Amending Chapter 3 of the Personnel Policy Manual (Residency)
Trustees voted to approve this policy update. This Amendment updates the residency requirements for Assistant Finance Director, Human Resource Manager, Accounting Manager, and Public Works Superintendent. Given the labor environment and in order to help attract higher quality candidates to serve our Village and its residents, it is necessary to remove residency restrictions for certain positions.
The Public Services and Development Committee reviewed and recommended approval.
Ordinances
Acceptance of Plan Commission Report PC 22.09 and Approval of Ordinance (22-046)Approval of a Special Use Permit for a Planned Development with Variances, Concept Plan and Final Plat of Subdivision, CubeSmart, 509 E. Boughton Road, Brett Paul, Bolingbrook Equity Group, LLC.; Applicant
Trustees voted to accept the Plan Commission report and approve the accompanying Ordinance. The applicant is seeking a Special Use Permit for a public storage facility. The self-contained storage facility would consist of a single three story climate controlled building with 870 self-storage units along with a rental office to assist customers in renting units and purchasing packing supplies.
Acceptance of Plan Commission Report PC 22-10 and Approval of Ordinance (22-045)Approval of a Special Use Permit for a Commercial Recreation Facility, Arts Ballet Conservatory, 556 W. Boughton Road, Jelena Mitchell; Applicant
Trustees voted to accept the Plan Commission report and approve the accompanying Ordinance. The applicant is seeking a Special Use Permit approval to allow a Ballet Studio. The studio will be a pre-professional ballet conservatory dedicated to offering the best of classical ballet education to prepare students for the world stage. Classes are designed for students ages 3-18 and class sizes will be small, typically 10 students.
Acceptance of Plan Commission Report PC 22-12 and Approval of Ordinance (22-046)Approval of Special Use Permit for Extended Hours of Operation, Crumbl Cookie, 763 E. Boughton Road; Applicant
Trustees voted to accept the Plan Commission report and approve the accompanying Ordinance. The applicant is seeking a Special Use Permit to allow a Bakery with extended hours. The bakery will be 1200 square feet. The hours would be Monday through Thursday 8:00 a.m. to 10:00 p.m. and Fridays and Saturdays 8:00 a.m. to 12:00 a.m. and will be closed on Sundays.