Board Actions 5.24.22
Agenda Action by the Village Board:
The Village Board meeting of May 24, 2022 included the following actions. Please visit the Village website at www.bolingbrook.com for the complete Village Board meeting notes that will be posted upon approval before the next regularly scheduled board meeting. You can also view the replay of the meeting on the Village website by clicking on the following link https://www.bolingbrook.com/bctvlive or on The Village of Bolingbrook Facebook page.
Proclamations
Africa Days
Mayor Alexander-Basta presented a proclamation to the Honorary Consul Generals of the Republic of Congo and Union of the Comoros and various dignitaries representing the African Union in recognition of Africa Days which celebrates the establishment of the African Union.
Pride Month
Mayor Alexander-Basta presented a proclamation to Allaina Humphreys and other representatives of the Bolingbrook Pride organization acknowledging their efforts and the celebration of Pride Month in Bolingbrook.
Swearing In – Fire Department
Two members of the Bolingbrook Fire Department were promoted to new positions due to a recent retirement.
Lieutenant Dave Butcher – To Battalion Chief
Firefighter Anthony Peloso – To Lieutenant
Approval of Bills
Trustees voted to approve bills in the amount of $865,085.50.
Public Hearings
Re-Open Public Hearing Re. Pulte Property (Sawgrass Townes) - Annexation and Annexation Agreement – 11349 S. Naper/Plainfield Road
Trustees voted to reopen the Public Hearing to gather any comments regarding the proposed action. At the Village Board meeting on April 26, 2022, this public hearing was continued to this meeting to allow for the public hearing before the Plan Commission on the rezoning from E-R to R-3.
Pulte Home Company through the owner is seeking an agreement to develop 46.65 acres, commonly known as the Boughton Materials Property, in order to reflect a recent rezoning, from E-R Estate Residence to R-3 Single Family Residence, along with a Special Use Permit for a Planned Development to allow for the construction of a mixed use development, which would feature 51 single family homes, along with 142 townhomes, commonly known as “Sawgrass Townes”, which would also feature two large water features along Naper-Plainfield Road, subject to the approval of the annexation an annexation agreement.
Motions
Motion to Accept Low Bid from Elmhurst-Chicago Stone Company in the Amount of $19,320.00 for 2022/2023 Motor Fuel Tax (MFT) Materials Group No. 1 – Concrete & Aggregates (Gravel)
Trustees voted to accept the low bid for these materials which are part of the annual street maintenance program. The Village sent out six (6) bid requests and two (2) bids were received. The Village accepted the low bid which was under the revised budget.
The Public Services and Development Committee reviewed and recommended approval.
Resolutions
Approval of Resolution (22R-024) Authorizing Contribution to Community Service Council of Northern Will County for Family and Individual Clinical Counseling
Trustees voted to approve this funding which is part of the Village’s annual 2022/2023 budgeted contribution. This is for counseling services for Bolingbrook residents. The total cost is $32,000.00.
Approval of Resolution (22R-025) Approving Renewal of Contract Between the Village of Bolingbrook and Impact Networking for Printer/Copier Services
Trustees voted to approve this contract renewal, which is a 3-year contract that covers the service of the Village’s printers and copiers. Additionally, the Village will be leasing 5 printers/copiers to replace existing models that have reached the end of their useful life.
The Finance Committee reviewed and recommended approval.
Approval of Resolution (22R-026) Approving Renewal of Contract Between the Village of Bolingbrook and GAD Group Technology, Inc. for Consultant/Contractor Services
Trustees voted to approve this contract renewal. The new contract is from May 1, 2022 to April 30, 2023. GAD Group will provide three (3) full time consultants for the help desk and technical support for the Police Department and Town Center. The total cost is $265,000.00.
The Finance Committee reviewed and recommended approval.
Approval of Resolution (22R-027) Approving a Proposal from NobleTec for Services, Hardware and Software for Various Village Buildings Firewalls
Trustees voted to approve this proposal for services, hardware and software. This is a one-time cost and will cover the purchase of nine (9) firewalls and licensing for three (3) years. The agreement also covers managed threat services – 24/7 monitoring service. The total cost $60,093.18.
The Finance Committee reviewed and recommended approval.
Approval of Resolution (22R-028) Approving Purchase of a Flygt Model NZ-3202.185 Sludge Storage Submersible Mixer Pump from Xylem Water Solutions USA, Inc. for Wastewater Treatment Facility #3 – 2080 W. 127th (Reagan Blvd)
Trustees voted to approve this replacement equipment. The existing system has become unserviceable as parts are unavailable. This is the 2nd of two mixers that requires replacement. The pump will generate oxygen to allow for good bacteria to thrive and aids in odor control. Xylem will coordinate and install the pump and new concrete pad if required. The pump will be for Treatment Facility Plant #3 and the total cost is $71,653.95.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-029) Approving a Proposal with Knight Engineers and Architects for Professional Engineering Services for Construction, Inspection and Documentation for 2022 MFT Street Resurfacing and Patching Program and the 2022 CDBG Paving Program
Trustees voted to approve this proposal for the resurfacing and patching of various streets throughout the Village. The use of MFT (Motor Fuel Tax) and CDBG (Community Development Block Grant) funding requires extensive supervision and documentation. The proposals also include material testing. The cost is $264,900.00 for inspection plus $39,015.00 for testing on the MFT paving and patching program. The cost is $38,170.00 for inspection and $6,050.00 for testing for the CDBG project. These contract amounts are very similar to last year. The total cost is $338,135.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-030) Approving Purchase of Decorative Lights for the 2022-2023 Winter Season from Lowe’s Home Center
Trustees voted to approve this purchase. The Village contacted four (4) vendors. Lowe’s will guarantee quantities and pricing with a pre-order. The total cost of the Decorative lights for the median trees in the upcoming winter season is $33,060.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-031) Approving Purchase from McCann Industries Per NJPA/Sourcewell Contract #32119-CNH One Case 590 N Loader/Backhoe
Trustees voted to approve this purchase of replacement equipment. This new loader/backhoe replaces a 2001 Case 590 M loader/backhoe. It will be used for concrete work, removing sidewalk, excavating, culvert, creek, and river cleanouts.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-032) Approving Purchase of Three Ford Escape Vehicles Through the Suburban Purchasing Cooperative Contract #206 for Building Department
Trustees voted to approve this purchase of replacement equipment. These new cars are replacements vehicles for Unit 111, a 2006 Chevy Cobalt; Unit 114, a 2009 Chevy Malibu; and Unit 115, a 2009 Chevy Malibu. Each unit is $30.929.00 for a total of $89,589.00. These will be used by various departments.
The Public Services and Development Committee reviewed and recommended approval.
Ordinances
Approval of Ordinance (22-031) Approving Annexation Agreement Between the Village of Bolingbrook and Donna L. Maly as Trustee of the Walter P. Boughton Trust Under Declaration of Trust Dated January 18, 1991 and Boughton Materials, Inc. (“Owners”) and Pulte Home Company, LLC, a Michigan Limited Liability Company (“Developer”) for Sawgrass Townes (Subject to Attorney Approval)
Trustees voted to approve this ordinance which approves the annexation agreement between the Village and the owners and Pulte Home Company for the annexation of approximately 46.65 acres. The agreement provides that the property will be zoned R-3 (Single Family Residence District) with a special use for a planned development which will permit the construction of 51 single family detached homes and 142 single family attached townhomes.
Approval of Ordinance (22-032) Annexing Certain Territory to the Village for Sawgrass Townes
Trustees voted to approve this Ordinance which annexes the Pulte property that is the subject of the previously mentioned annexation agreement. It is located at approximately 11349 & 11314 Naperville-Plainfield Road.
Acceptance of Plan Commission Report PC 22-04 and Approval of Ordinance (22-033)Approval of a Rezoning from E-R Estate Residence to R-3 Single Family Residence and Special Use Permit for a Planned Development with Variances, Preliminary Development Plan and Preliminary Plat of Subdivision, Sawgrass Townes, 11349 S. Naper-Plainfield Road, Plainfield, IL 60585, Patti Bernhard, Rosanova, & Whitaker, Ltd; Applicant
Trustees voted to accept the Plan Commission report and approve the accompanying Ordinance. The subject property is being rezoned to allow for construction of a mixed-use development featuring a combination of single family homes and townhomes, with associated variances. The property consists of 46.65 acres and is located at 11349 S. Naper-Plainfield Road. The development will be known as Sawgrass Townes and will feature 51 single family homes and 142 townhomes and will contain 2 large water features along Naper-Plainfield Road.
Acceptance of Plan Commission Report PC 22-07 and Approval of Ordinance (22-034)Approval of an Amendment to a Special Use Permit for a Planned Development with Variances and Final Development Plan, Chick-Fil-A, 245 N. Weber Road, Allan Wiley, GBC Design, Inc; Applicant
Trustees voted to accept the Plan Commission report and approve the accompanying Ordinance. Chick-Fil-A is seeking to expand its current drive thru. The total parking spaces will decrease from 42 stalls to 31. Given the shared parking agreement with Meijer, adequate parking will still be provided. In addition, the landscape plan calls for removal of 11 trees, the proposed plan calls for 5 new trees to be planted and the Village is requesting 60 plant units be planted to account for the other 6 trees being removed.
Acceptance of Plan Commission Report PC 22-08 and Approval of Ordinance (22-035)Approval of a Special Use Permit for a Carry-Out Restaurant, Red Star Pizzas, 501 S. Weber Road, Unit 104, Jim Pappas; Applicant
Trustees voted to accept the Plan Commission report and approve the accompanying Ordinance. Red Star Pizzas is seeking to open a carry out and delivery restaurant. It is located in Weber Plaza. The proposed hours of operation are Monday through Saturday 11:00 a.m. to 8:00 p.m. and Sundays from 12:00 p.m. to 4:00 p.m.
Approval of Ordinance (22-036) Approving Final Plat of Subdivision – (Carlow Corporate Center West Phase 2A) Northern Builders, Inc.
Trustees voted to approve the ordinance for the plat of subdivision which will subdivide one lot into one lot of record with four out lots. All of the out lots will be maintained by Carlow Corporate Center West Association. 1.780 acres would also be dedicated to the Village for Belle Lane.
Approval of Ordinance (22-037) Amending Fees, Charges, and Other Regulatory Measures (Fee Schedule)
Trustees voted to approve the ordinance to amend the fees. With the start of the new garbage contract and with the passing of this year’s budget, the Village needs to update the service fee for refuse collection. The total rate for curbside collections will be $21.13 per month, which is the same monthly cost as last year and total decrease of $2.00 per quarter.
The Village is currently looking at other options to decrease the cost of billing and collections to further save money for the residents.