Board Actions 12.13.22
Agenda Action by the Village Board:
The Village Board meeting of December 13, 2022 included the following actions. Please visit the Village website at www.bolingbrook.com for the complete Village Board meeting notes that will be posted upon approval before the next regularly scheduled board meeting. You can also view the replay of the meeting on the Village website by clicking on the following link https://www.bolingbrook.com/bctvlive or on The Village of Bolingbrook Facebook page.
The Bolingbrook High School Madrigals Choir opened the meeting with their annual visit to share their musical talent by performing a few Holiday Carols.
Announcement
Best Presentation at the 2022 DuPage Mayors and Managers Conference (DMMC) Municipal Innovation Celebration. The Chief Information Officer for the Village, James Farrell, was recognized for his award winning presentation at the recent meeting. The Mayor provided some background on the presentation delivered at the event and our CIO gave a few comments. He was then given the award provided by the DMMC for placement in an appropriate location in Village Hall.
Presentations
Jerry Gynac, Information Technology Commission Chairperson, gave an update on the new mobile application and participation and contest winners for residents who provided feedback from a survey.
There was a scheduled recognition for Ken Enda, Public Works Director, who is retiring after 30 years of service in various roles in the Village. Ken was unable to attend the meeting due to illness but the Mayor did offer some remarks of appreciation and offered to have him attend a future Board meeting for full recognition.
Approval of Bills
Trustees voted to approve bills in the amount of $2,597,518.19.
Consent Agenda
Trustees voted to approve the following Consent Agenda items in a newly introduced agenda action, used by other governmental agencies but new to the Village Board, which bundles several agenda items into one group to be voted on by the Trustees. This first Consent Agenda includes a Motion for approval to Accept Plan Commission reports. The associated Ordinances for each report were voted on individually later in the meeting.
The Plan Commission reports include the following:
PC 22.18 Acceptance of Plan Commission Report Regarding Special Use Permit for a Planned Development with Variances and Final Development Plan, Jet Brite Services, 590 Kildeer Drive, Clay Shipley, Veenstra & Kim, Inc.; Applicant
PC 22.19 Acceptance of Plan Commission Report Regarding Special Use Permit for a Planned Development with Variances and Final Development Plan, Starbucks, 115 W. Boughton Road, Dan Abdo, Glazier Development, LLC; Applicant
PC 22.20 Acceptance of Plan Commission Report Regarding Special Use Permit for a Planned Development with Variances and Final Development Plan, Chipotle, 256 S. Weber Road, Dusty Austin, Wilkus Architects; Applicant
PC 22.21 Acceptance of Plan Commission Report Regarding Special Use Permit for a Commercial Recreation Facility, Sundo Martial Arts, 1343 Lily Cache Lane, Michael Raiz, Sundo MA Holdings, Inc.; Applicant
PC 22.22 Acceptance of Plan Commission Report Regarding Special Use Permit for a Planned Development, Family Reflexology, 1709 W. Boughton Road, Steven Spiecker; Applicant
Resolutions
Approval of Resolution (22R-084) Approving Intergovernmental Agreement Between the Illinois State Toll Highway Authority and the Village of Bolingbrook (Reimbursement for Fire Protection and Emergency Medical Services)
Trustees voted to approve the agreement. The Fire department is seeking approval of this agreement as the last agreement was in 1995. The new agreement will include a reimbursement rate of $500, up from $300 and the rate will increase annually $10 thereafter. The Village will bill the Tollway when required for emergency response. However, less than a third of the total calls are actually billable.
The Public Safety Committee reviewed and recommended approval.
Approval of Resolution (22R-085) Approving First Amendment to Agreement By and Between the Village of Bolingbrook and BRT Outdoor, LLC (Digital Community Identification Displays)
Trustees voted to approve the agreement extension and update. The last agreement was in 2018. The new agreement expires in 2034 and contains an automatic three-year renewal provision. It also adds one more new location for a digital display sign. This location is at the west line of Weber Road and North of Boughton Road. These signs are at no cost to the Village and, thus far, BRT has invested over $700,000.00 in the signs.
Approval of Resolution (22R-086) Approving the Execution of a Master Agreement for Professional Services Between Kimbley-Horn and Associates, Inc. and the Village of Bolingbrook, Illinois
Trustees voted to approve this agreement. This agreement is necessary as required by Illinois Department of Transportation (IDOT) Department of Aviation for the Village to use an aviation-qualified engineering firm. The contract calls for the firm to provide on-call professional services for IDOT approved projects and it expires on December 31, 2027.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-087) Approving the Execution of a Management Agreement Between Clow International Airport, LLC and the Village of Bolingbrook, Illinois
Trustees voted to approve this agreement extension and update. This is the agreement with the management company that oversees Clow. This is a renewal of existing agreement. There is an increase of 5% with a cost of $13,080.90 per month for a total cost of $156,970.80 for the year and it expires on April 26, 2026.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-088) Approving the Execution of an Office Lease Between Clow International Airport, LLC and the Village of Bolingbrook, Illinois
Trustees voted to approve this agreement extension and update. This is in conjunction with the previous Resolution. It is for the leasing of office space for the management company. There is a 5% increase in the rent, which is $1,260.00 per month for a total cost of $15,120.00 per year, and it also expires on April 26, 2026.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-089) Approving a Jar Study by Suburban Laboratories, Inc. Related to Treatment Facilities Nos. 1, 2 and 3
Trustees voted to approve this agreement. This study is for Sewage Treatment Plants 1, 2, and 3 and is to obtain data to help determine best treatment solutions to decrease the amount of phosphorus in treatment plants. This is for compliance for Illinois Environment Protection Agency (IEPA) phosphorus removal limits. Influent and effluent samples for each facility will be collected over 5 different days, once per week. They will prepare and treat samples and determine which chemical is more efficient for phosphorus removal.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-090) Approving a Final Balancing Change Order for 2022-23 MFT Sidewalk Program - Globe Construction, Inc.
Trustees voted to approve the Change Order. This is for the 2022/2023 Motor Fuel Tax (MFT) sidewalk program. This final balancing change order is for the large resurfacing program which had generated additional sidewalk work on various streets in the Village. The change order is for $23,831.50. The final contract total is $334,756.50 and is still under budget.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-091) Approving the Quotation from Hayes Mechanical for Replacement of Valves and Pipes Raw Building at the Royce Road Treatment Facility
Trustees voted to approve the proposal. This is the second step in the raw screen replacement from 2021. The current pipes and bolts are corroded and small leaks have begun. This is for the raw building at Treatment Facility #1. Hayes will be furnishing and installing ductile iron piping, required valves, hardware and supports, and painting the piping. The total cost of this project is $105,000.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-092) Approving Agreement By and Between Ready Rebound, LLC and Village of Bolingbrook, Illinois
Trustees voted to approve this agreement. This is a three-year contract which will be paid through each department’s workers compensation obligations. The program delivers expedited access to injury recover to help employees return to work faster than traditional treatment models. It covers duty and off duty injuries to all Village personnel, family members and retirees.
The Finance Committee reviewed and recommended approval.
Approval of Resolution (22R-093) Approving Purchase of a Ford F-250 or Chevrolet Silverado 2500 Pickup Truck (Police Department)
Trustees voted to approve this purchase. The Police department needs to replace a current truck that has experienced difficulties due to daily use and not being able to sustain the weight of equipment due to it being a 1500-ton series. The current truck would be repurposed for other use after repairs. The current market for vehicles is in high demand and we will be using either Currie Motors, D’Orazio Ford, or Advantage Chevrolet to purchase a 2500 series as soon as any units become available that can fit our needs. The total cost is $77,000.00.
The Public Safety Committee reviewed and recommended approval.
Approval of Resolution (22R-094) Approving Purchase of No More Than Three (3) SUVs or Small Pick-Up Trucks as Replacement Vehicles (Police Department)
Trustees voted to approve this purchase. The Police department needs to replace vehicles within the fleet which are aged and in disrepair. These vehicles will be sent for auction or traded in. There is high demand and low supply so the Village will use one of the three previously mentioned dealers to purchase as many vehicles as they can for a total cost of $70,000.00. The funds used will be from the 2022-2023 Federal Seizure account and will be at zero cost to taxpayers.
The Public Safety Committee reviewed and recommended approval.
Approval of Resolution (22R-095) Authorizing a Mutual Aid Box Alarm System Agreement
Trustees voted to approve this agreement. Mutual Aid Box Alarm System (MABAS) coordinates all responses for mutual aid in disaster situations. The last update of this agreement was in 1988. This new agreement includes multi-state organizations as well.
The Public Safety Committee reviewed and recommended approval.
Approval of Resolution (22R-096) Amending Chapter 7.39 of the Personnel Policy Manual (Benefits for Department Directors)
Trustees voted to approve this update to the Personnel policy. In order to better compare compensation packages for department directors with other Villages, we are looking to end department head benefits for future hires. This will sunset the benefits and all future compensation for department directors will be offered directly salary.
Ordinances
Approval of Ordinance (22-070) Approving Special Use Permit for a Planned Development with Variances and Final Development Plan (Jet Brite)
Trustees voted to approve the Ordinance. Jet Brite is the applicant and is seeking approval for a Special Use Permit for a Planned Development with Variances and Final Development Plan. This is for the construction of a building addition to the existing office and distribution center located at 590 Kildeer Drive. The addition will be approximately 11,044 square feet.
Approval of Ordinance (22-071) Approving Special Use Permit for a Planned Development with Variances and Final Development Plan (Starbucks)
Trustees voted to approve this Ordinance. Starbucks is the applicant and is seeking approval of Special Use Permit for a Planned Development with Variances and Final Development Plan. This is to allow the construction of a Starbucks restaurant with a drive thru window and lane and an outdoor dining area. The building will be approximately 2,218 square feet and will be located at 115 W. Boughton Road.
Approval of Ordinance (22-072) Approving Special Use Permit for a Planned Development with Variances and Final Development Plan (Chipotle)
Trustees voted to approve this Ordinance. Chipotle is the applicant and is seeking approval of Special Use Permit for a Planned Development with Variances and Final Development Plan. This is to allow the construction of a Chipotle restaurant with a drive thru window and an outdoor dining area. The building will be approximately 2,354 square feet and will be located at 256 S. Weber Road.
Approval of Ordinance (22-073) Approving Special Use Permit for a Commercial Recreation Facility - Sundo Martial Arts (1343 Lily Cache Lane)
Trustees voted to approve the Ordinance. The applicant is seeking approval of a Special Use Permit to allow a martial arts studio. The studio will be offering family based traditional martial arts for children, young adults and even seniors. The hours of operation will be Monday through Friday 4:00 p.m. to 9:00 p.m. for private and semi-private lessons, Saturday from 10:00 a.m. to 3:00 p.m. for testing and special instruction sessions. It will be closed on Sundays.
Approval of Ordinance (22-074) Approving Special Use Permit for a Planned Development for a Reflexology and Spa Establishment (Family Reflexology) - 1709 W. Boughton Road
Trustees voted to approve the Ordinance. The applicant is requesting a Special Use Permit to allow a reflexology and spa establishment. Per the applicant, the business would focus on reflexology, as well as Swedish, shiatsu, deep tissue, and hot stone massage. The hours of operation would be Monday through Sunday 10:00 a.m. to 9:00 p.m.
Approval of Ordinance (22-075) Abating Taxes Heretofore Levied to Pay Interest and Principal on $57,045,000.00 General Obligation Bonds, Series 2014A of the Village of Bolingbrook, Illinois, for the Tax Levy Year 2022
Trustees voted to approve the Ordinance which abates $1,410,000.00 of the debt service levy for 2022 leaving a levy amount of $635,200.00. The Village is able to abate this amount by fund balance.
Approval of Ordinance (22-076) Levying Taxes for Corporate Purposes of the Village of Bolingbrook for the Current Fiscal Year Commencing on May 1, 2022 and Ending on April 30, 2023
Trustees voted to approve the Ordinance. This Ordinance adopts the Village’s 2022 real estate tax levy collectable in 2023.
The Village is only levying for Public Safety pensions and Debt service. No money for Village operations or services is included. The Village’s estimated equalized assessed valuation is expected to increase by 2.5% to $2,502,781,539.00 and the average Bolingbrook home value is $221,177.00.
This years’ levy is expected to increase from $21,863,623.00 to $23,391,979.00 an increase of $1.5 million. The average home will see an increase in the Village portion of the tax bill of $45.02.
Approval of Ordinance (22-077) Abating Taxes Heretofore Levied to Pay Interest and Principal on $35,795,000 Special Service Areas Numbers 2001-1, 2001-2, 2001-3 and 2002-1 Special Taxes Refunding Bonds, Series 2018
Trustees voted to approve the Ordinance. This Ordinance abates $1,442,192.71 of the 2022 Special Service Area (SSA) levy leaving a levy amount of $3,391,316.29. Special Service Areas were used by several developers in the early 2000’s to finance subdivision infrastructure such as streets and sewers.
The SSA’s are not a debt obligation of the Village and the Village’s “full faith and credit” does not guarantee payment of the bonds, so this is not considered Village debt.
Approval of Ordinance (22-078) Amending Chapter 6 of the Bolingbrook Village Code Decreasing Class “D” from Fifteen (15) to Fourteen (14) – Golden Chopsticks – (361 S. Bolingbrook Dr.)
Trustees voted to approve the Ordinance which reduces the inventory of available licenses. Golden Chopsticks restaurant closed and their Class “D” full-service liquor license needs to be eliminated.
Approval of Ordinance (22-079) Amending Chapter 6 of the Bolingbrook Village Code Increasing Class “D-2” from Eighteen (18) to Nineteen (19) – Osho Desi Diner Inc (247 S. Bolingbrook Drive)
Trustees voted to approve the Ordinance which increases the inventory of available licenses. Osho Desi Diner Inc. has requested a Class “D-2” full-service liquor license from the Village. The location for the restaurant will be at 247 S. Bolingbrook Drive.