Board Actions 1.11.22
Agenda Action by the Village Board:
The Village Board meeting of January 11, 2022 included the following actions. Please visit the Village website at www.bolingbrook.com for the complete Village Board meeting notes that will be posted upon approval before the next regularly scheduled board meeting. You can also view the replay of the meeting on the Village website by clicking on the following link https://www.bolingbrook.com/bctvlive or on The Village of Bolingbrook Facebook page.
Commission Appointments/Reappointments
Commissioners were appointed to the following roles and Commissions. Residents can apply for Commissions on the Village website to share their skills to serve the Village.
Arts Council
Appointment – Commissioner – Kathleen Lamb
Approval of Bills
Trustees voted to approve bills in the amount of $13,128,364.16. This includes payments of over $9 million toward reducing the debt on various Bond programs managed by the Village.
Motions
Approval of Motion to Approve Final Balancing Change Order for PT Ferro Construction Company for Canterbury Lane Culvert Replacement
Trustees voted to approve a Change Order which was requested due to an increased cost for additional structural excavation, increased amount of stone use for structural material, reconnection of unmarked storm sewer and extra time for utility conflicts.
The bid for this project was accepted at the May 25, 2021 Village Board meeting.
The total cost of the change order is $70,946.39.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Motion to Change Two Vacated Equipment Operator Positions to Two Replacement Maintenance Worker II and One New Hire of Maintenance Worker II for the Electrical Section – Public Services and Development
Trustees voted to approve a change in the organization structure. With the promotion of a Concrete Crew member to foreman and a retirement in the Building and Grounds sections, there is one open position on each crew. By replacing the equipment operators with maintenance workers, the Village will be able to add an additional maintenance worker to the Electrical Crew and still save money on salary and benefits. The total number of AFSCME employees in the Electrical Section of Public Works will increase from four (4) to five (5).
The Public Services and Development Committee reviewed and recommended approval.
Resolutions
Approval of Resolution (22R-001) Accepting Proposal for Construction of Stairwell Smoke Enclosure to Fire Station #2 (G. Fisher Commercial Construction, Inc.)
Trustees voted to accept a proposal for construction at Fire Station #2. Fire Station #2, located at 375 Lily Cache Lane, is a two story building with an open stairwell. The enclosed stairwell will provide a secure means of egress for Fire Department personnel to exit the building safely.
The item was budgeted for the 2020/2021 fiscal year however, due to the economy and an original low quote, prices have increased. Therefore, the Fire Department would like to relocate a current capital item for a replacement vehicle in order to cover the cost of the smoke enclosure.
The total cost is $23,530.04.
The Public Safety Committee reviewed and recommended approval.
Approval of Resolution (22R-002) Approving Agreement with Respect to Treatment of Industrial Wastewater Discharge of West Liberty Foods, L.L.C.
Trustees voted to approve a revision to Resolution (07-024), for an agreement originally approved for treatment of industrial wastewater discharge to treatment plant number 3 from the subject property located at 750 S. Schmidt Road.
This Resolution is a housekeeping measure to update the current owner of the entire subject property and to update load limits and violations.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-003) Approving Purchase of HVAC Control Upgrade from Total Automation Concepts, Inc.
Trustees voted to approve the purchase of a replacement system. The current HVAC control system for Town Center is at the end of its useful like and is unsupported. The new system will control all of Town Center, including the Police Department for a total of nine (9) roof top units.
The HVAC upgrade includes new server protected programming and commissioning software.
The total cost is $111,505.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-004) Approving Purchase of Two (2) Half Ton Cargo Vans Under the Suburban Purchasing Cooperative Contract #207 (Replacement for Unit No. 307 and Unit No. 2029)
Trustees voted to approve the purchase of two replacement vehicles. Two Ford cargo vans are in need of replacement due to age and mileage. This is a budgeted item for the utilities and electrical sections. They will be used for utility locating, traffic signal maintenance, Plant maintenance, and work orders.
The total cost is $31,061.00 per unit for a total cost of $62,122.00.
The Public Services and Development Committee reviewed and recommended approval.
Approval of Resolution (22R-005) Approving an Emergency Purchase of a Traffic Cabinet from Traffic Control Corporation
Trustees voted to approve the purchase of replacement equipment. A traffic control cabinet located at Boughton Road and the shopping mall entrance near Target is in need of replacement due to a traffic accident.
The cost is $30,455.00 and includes the supply cabinet and hardware required for replacement. This cost will be reimbursed by the driver’s insurance company.
The Public Services and Development Committee reviewed and recommended approval.
Ordinances
Approval of Plan Commission Report 21.22 and Ordinance (22-001) for Approval of a Text Amendment to the Zoning Ordinance, Articles 1, 2 & 9 for the Purpose of Addressing Cannabis Establishments in the Village of Bolingbrook, Village of Bolingbrook; Applicant
Trustees voted to accept the Plan Commission report and approve a Text Amendment to the Bolingbrook Zoning Code to Regulate Cannabis Business Establishments in the Village of Bolingbrook.
This is a text amendment to the Zoning Code which has been recommended for approval by the Plan Commission.
Under this Ordinance, cannabis businesses are not permitted in any Zoning District as of right now. Cannabis dispensaries are only allowed as a special use in the B1, B2, B3, B4, and I-1 districts.
Cannabis cultivators, craft growers, infusers and transporters are only allowed as a special use in the I-1 district. The Village may attach conditions to a special use for cannabis businesses such as additional security, lighting, parking, landscaping, etc.
Cannabis dispensaries may not be located within 1500 feet of another existing cannabis dispensary. Cannabis cultivators and craft growers may not be located within 1500 feet of another existing cannabis cultivator or craft grower. No cannabis business may be located within 500 feet of a preexisting school.
The Plan Commission reviewed and recommended Approval.
Approval of Ordinance (22-002) Amending Chapter 12: “Businesses” of the Bolingbrook Village Code to License and Regulate Cannabis Business Establishments in the Village of Bolingbrook
Trustees voted to approve this Ordinance which requires all cannabis business establishments to apply for and receive a cannabis business license from the Village Cannabis Commissioner (the Mayor).
The Ordinance limits the number of cannabis business licenses that are available for each cannabis business type, imposes an application and license fee for each, and allows the cannabis commissioner to suspend or revoke a cannabis business license for cause.
The license fee for those applicants that have been determined by the state as “social equity applicants” are subject to a reduced license fee. The Ordinance also allows the Cannabis Commissioner to negotiate impact fee agreements with cannabis businesses to benefit the Village.
Finally, the Ordinance enacts regulations upon cannabis businesses and imposes penalties for violations.
Approval of Plan Commission Report 21.23 and Ordinance (22-003) for a Text Amendment to the Zoning Ordinance, Articles 2 & 9 for the Purpose of Regulating Assembly Uses in Business Districts in the Village of Bolingbrook, Village of Bolingbrook; Applicant
Trustees voted to accept the Plan Commission report and approve amending Chapter 54 “Zoning” of the Bolingbrook Village Code to Regulate Assembly Uses in Business Districts in the Village of Bolingbrook, Illinois.
This is a text amendment to the Zoning Code which has been recommended for approval by the Plan Commission.
The amendment makes “dance halls, discotheques, banquet halls, private clubs, taverns cocktail lounges nightclubs and any establishment approved for live music or prerecorded music such as a DJ or karaoke or that has an approved occupancy limit of 25 persons or more” special uses in all business districts.
Currently, these uses are special uses only in B2 and B4. The text amendment also references the new Offset Tax that is proposed via separate ordinance.
The Plan Commission reviewed and recommended Approval.
Approval of Ordinance (22-004) Amending Chapter 46 “Taxation” of the Bolingbrook Village Code to Regulate and Tax Assembly Uses in Business Districts in the Village of Bolingbrook, Illinois
Trustees voted to approve this Ordinance introduces a new tax upon certain assembly uses located in the business district to make up for sales tax revenue that could have been generated by a retail business.
Under the Ordinance, “Dance halls, discotheques, banquet halls, private clubs, taverns cocktail lounges nightclubs and any establishment approved for live music or prerecorded music such as a DJ or karaoke or that has an approved occupancy limit of 25 persons or more” located in the B1, B2, B3 or B4 districts will be subject to a 2.5% per participant/attendee cost or 2.5% of the gross amount of the cost if the charge is based on a lump sum.
Approval of Ordinance (22-005) Amending Chapter 6 of the Municipal Code Decreasing Class “D-5” from One (1) to Zero (0) – IPIC Theaters, LLC (619 E. Boughton Rd, Suite 200)
Trustees voted to approve a reduction of available liquor licenses. The Class “D-5” liquor license is for theater entertainment. Due to the closing of IPIC Theaters, the number of licenses in this class will be decreased from one (1) to zero (0).
The Mayor announced that another Movie Theater company is interested in the space.
Approval of Ordinance (22-006) Amending Chapter 6 of the Municipal Code Decreasing Class “D” (Full-Service) from Sixteen (16) to Fifteen (15) and Class “D-1” (Outdoor) from Twenty-Three (23) to Twenty-Two (22) – Chipotle Mexican Grill #0529 (274 S. Weber Road)
Trustees voted to approve a reduction of available liquor licenses. This Chipotle location has decided not to renew their liquor license for 2022. Therefore, the Class “D” license and the Class “D-1” outdoor licenses will each decrease by one (1).
Approval of Ordinance (22-007) Amending Chapter 6 of the Municipal Code Decreasing Class “D-2” (Full-Service) from Twenty (20) to Nineteen (19) and Class “D-1” (Outdoor) from Twenty-Two (22) to Twenty-One (21) – Chipotle Mexican Grill #3136 (750 Janes Ave)
Trustees voted to approve a reduction of available liquor licenses. This Chipotle location has decided not to renew their liquor license for 2022. Therefore, the Class “D-2” and “D-1” outdoor licenses will each be decreased by one (1).