Board Actions 11.17.20

Agenda Action by the Village Board:

 

The Village Board meeting of November 17, 2020 included the following actions.  Please visit the Village website at www.bolingbrook.com for the complete Village Board meeting notes that will be posted upon approval before the next regularly scheduled board meeting.  You can also watch the reply by clicking on Government and BCT Live Streaming on the Village website or on the Village of Bolingbrook Facebook page.

 

Commission Appointment/Reappointments

The following individuals were appointed or reappointed to the following Village Commissions:

 

Bolingbrook Community Television (BCT) Commission - New Appointments

  •          Essam Choudhary – Chair
  •          Michael Goldman – Vice-Chair
  •          Christian Cairy
  •          Rueben Cordoba, Jr.
  •          Monte Larrick
  •          Jacob McVey
  •          Liz Pohl
  •          Marissa Yelenosky

 

Bolingbrook Community Television (BCT) Commission – Reappointments (Swearing In at a later date)

  •          Norman Gallant
  •          Nancy M. Hansen
  •          Nancy Lou Hansen
  •          Michael Jacobs
  •          Mehwish Rana
  •          Rana Saeed

 

Plan Commission – New Appointment

  •          Lawrence Cooper- Vice-Chair

 

Creation of Solid Waste Committee

A committee is being formed to evaluate options for Solid Waste Management for the Village

 

Public Comments Regarding Items Before the Board this Evening

Lee Bush, Jr. of Operation Christmas Bolingbrook gave a brief overview of their plans to support families in need in the upcoming holiday season.

 

Approval of Bills

Trustees voted to approve bills in the amount of $734,435.16.

 

Motions

Approval to Authorize the Mayor to Execute a Settlement Agreement in the Case of Daria Property, Inc. vs the Village of Bolingbrook (19MR1445)

 

Trustees voted to approve a Settlement Agreement and brings an end to case 19MR1445 which was filed on May 21, 2019 against the Village.  Each party bears their own fees and cost.  Upon acceptance the Agreement will be filed with the court and the case will be dismissed.

 

Resolutions

Trustees voted to approve the next two Resolutions which concern two adjoining neighbors.

Resolution (20R-037) Approving License Agreement Between the Village and Amy Chinnaswamy (Edgehill Drive)

Resolution (20R-038) Approving License Agreement Between the Village and Jose Bugarin (Delmar Drive)

 

The first resident currently has a fence which is located on Village property which they would like to replace.  The second resident has an existing fence on Village property.  Both fences will encroach 5.4 feet onto Village property (Janes Avenue Right-of-Way).  The encroachment has been there for many years and does not affect the sidewalk or roadway.

 

Approval of Resolution (20R-039) for Purchase of Two Flygt Model SR-4670 Submersible Sludge Storage Tank Mixers from Xylem Water Solutions USA, Inc. for Wastewater Treatment Facility #1 – 151 W. Royce Road  

 

Trustees voted to approve the purchase of two sludge tank mixers for use at Sewage Treatment plant #1(Royce Road, west of Route 53).  Mixers are used to keep sludge in a liquid state so it can be pumped for transport.  The existing mixers are twenty years old and need replacement.  The purchase is from Xylem Water Solutions USA, Inc., a sole supplier.  The cost is $53,779.64.

 

The Public Services Committee reviewed and recommended approval.

 

Approval of Resolution (20R-040) for Proposal for Renewal of Workers’ Compensation Insurance with Illinois Counties Risk Management Trust (ICRMT)

 

Trustees voted to approve renewal of the Village’s Workmans’ Compensation policy with the Illinois Counties Risk Management Trust (ICRMT).  The Village is self-insured for the first $100,000.00 of each claim after which, the ICRMT “umbrella” kicks in.  Alliant, Village’s Broker of Record, is recommending that the retention be increased to $200,000.00 per claim.  This years’ cost is estimated at $2,290,818.00 based on current claims loss experience.  The fixed premium is $962,316.00 and is included in that amount.  The budgeted amount is $2,186,515.00.  The program cost is $104,303.00 over budget.

 

The Finance Committee reviewed and recommended acceptance.

 

Approval of Resolution (20R-041) for Proposals from Alliant Insurance Services for Renewal of Insurance and Administrative Contracts

Trustees voted to approve a renewal proposal from Blue Cross/Blue Shield for the Village’s Employee Group Health and Life benefits. The Village is self-insured (SIR) for the first $95,000.00 (an increase of $5,000.00).

 

The renewal is for calendar year 2021 with this December designated for “open enrollment”.  With the increase in the SIR, the Village’s fixed cost is reduced from $1,169,281.00 to $1,032,938.28.  The claim liability is expected to increase from $8,536,961.48 to $9,058,200.44, a 6.1% increase.

 

The annual fixed cost of the dental program is $20,005.46 and the expected annual claim liability including the SIR is $371,585.76 which is a 10.4% decrease.

 

Dearborn National and Pay Flex continue to provide Life, Accidental Death & Dismemberment (AD&D) insurance and COBRA administration.  The annual estimated premium is $102,750.20 which is a 5.2% increase over the current year. 

 

Total estimated annual cost of employee benefits is $9,532,536.40.

 

The Finance Committee reviewed and recommended acceptance.

 

Approval of Resolution (20R-042) Establishing and Authorizing the Restaurant Grant Program in the Village of Bolingbrook, Will and DuPage Counties, Illinois

 

Trustees voted to approve a Grant Program for the installation of Ultraviolet (UV) lighting in the HVAC systems of local restaurants.  After installation, a local restaurant may apply for reimbursement of up to 75% or up to $1,500.00 (the lessor of) per building upon presentation of proof of installation and the invoice.

 

Restaurants are under severe financial pressures due to COVID-19.  While the Governor currently has Region 7 (including Bolingbrook) under mitigation, when indoor dining is allowed, patrons may still be concerned about COVID-19.  One way to reduce contamination is to provide Ultra Violet light treatment of the air being circulated.  UV has been shown to be effective in hospitals, food processing and commercial settings for some time.

 

The Village is setting aside $50,000.00 of the CARES Act (Coronavirus Aid, Relief, and Economic Security) money to fund the program.  Applications will be processed “first come – first served” until the funding has been exhausted.

 

Trustees voted to approve the following three questions to be placed as non-binding advisory referendum issues on the ballot for the April 6, 2021 local election. Each of these issues are being considered and discussed in Illinois municipalities and the Village Board would like citizen input.

 

Approval of Resolution (20R-043) Providing For and Requiring the Submission of an Advisory Question of Public Policy Concerning Allowance of Video Gaming Within the Village of Bolingbrook to Appear on the Ballot of the Electors in the Village of Bolingbrook in Will and DuPage County, Illinois at the April 6, 2021 Consolidated Election

 

The Village “opted out” of video gaming on March 13, 2012 (Ordinance 12-018).  Under the Statute, if video gaming is approved restaurants could have up to six machines and truck stops up to ten machines. Restaurants must have a liquor license to qualify for video machines.  Due to the pandemic many restaurants are financially distressed and video poker could provide them with a new revenue stream.

 

Approval of Resolution (20R-044) Providing for and Requiring the Submission of an Advisory Question of Public Policy Concerning Use of Hotel/Motel Tax Dollars to Appear on the Ballot of the Electors in the Village of Bolingbrook in Will and DuPage County, Illinois at the April 6, 2021 Consolidated Election

 

By State Statute, the Hotel/Motel tax must be used to promote tourism.  The Village participates in a number of agencies that promote tourism such as Heritage Corridor Convention and Visitors Bureau and DuPage Convention and Visitors Bureau.  These agencies seek to promote the tourism regionally and include our hotels and restaurants.  The Village also seeks to promote smaller local events and venues such as concerts, craft fairs, Village restaurants and local businesses.  Should the Village continue investing in supporting and sponsoring Village venues, festivals and events?

 

Approval of Resolution (20R-045) Providing For and Requiring the Submission of an Advisory Question of Public Policy Concerning Allowance of Cannabis Businesses Within the Village of Bolingbrook to Appear on the Ballot of the Electors in the Village of Bolingbrook in Will and DuPage County, Illinois at the April 6, 2021 Consolidated Election:

 

The State approved the use of recreational marijuana effective January 1, 2020 and medical marijuana in 2014.  The state licenses marijuana dispensaries subject to local zoning.  The Village initially “opted out” of allowing a dispensary in the Village via the use of its’ zoning authority.  As the use of marijuana becomes more acceptable, the Board would like to know the residents view of these facilities.

 

Ordinances

Trustees voted to the following two Ordinances which establishes a new Class “C-10” liquor license allowing for consumption on the premises of beer and wine in conjunction with an axe throwing business establishment.    

.

Approval of Ordinance (20-062) Establishing a New Class “C-10” Liquor License

 

Retail businesses would like to sell beer and wine and will have food available to consume on the premises via 3rd party providers.  The annual license cost is $3,000.00

 

Approval of Ordinance (20-063) Amending Chapter 13 of the Municipal Code and Increasing Class “C-10” (Beer and Wine) from Zero (0) to One (1) Master Axe – 623 E. Boughton Road Suite 150

 

A new Class “C-10” liquor license was approved for Master Axe.  The Master Axe business will operate at 623 E. Boughton Road, Suite 150 at The Promenade with hours of operation Sunday through Thursday until 9:00 p.m. and Friday and Saturday until 11:00 p.m.